Output – REMAP – User Requirements for RMDP: Use Cases

Title: User Requirements for RMDP – Section 4: Identified Use Cases
Number of pages or page numbers: pp 26-27
Section: 4

Date Released: November 2007

URI for Output: http://edocs.hull.ac.uk/muradora/objectView.action?parentId=hull%3A25&type=1&pid=hull%3A97

Summary of contents: Web services development to support records management, a specific form of preservation, has so far tended to be through the provision of commercial systems, though there is potential applicability of preservation Web services to be focused around specific records management needs.

Web services, whilst offering great potential, do not in themselves offer integration between a digital repository and the desktop applications used to create digital materials. This gap can, though, be addressed through notifications, alerting material owners and/or creators to specific records management and/or digital preservation tasks that need to be carried out. The repository can thus enter into an engagement with the end-user in order to encourage RMDP processes over a period of time.

The JISC-funded RepoMMan project4 based at the University of Hull has developed a tool to orchestrate Web services using WSBPEL (or just BPEL) over a Fedora repository5. The tool allows the user to interact with the repository in a variety of ways; the REMAP project will enhance and extend this tool to provide support for RMDP. The work will be based on user requirements for institutional RMDP and the development of related models describing RMDP workflow. REMAP will develop a notification layer as part of the overall orchestration to inform users of repository tasks that require their attention and encouraging their engagement with the system.

The first stage in the project was a user needs gathering exercise to determine records management and preservation requirements. This work, which forms the substance of this report, was conducted with a range of people from the University of Hull (UoH) and staff from Spoken Word Services (SWS) at Glasgow Caledonian University. The interviews at Hull concerned themselves primarily with material in text form whilst the work with SWS concentrated on their work with audio material. The underlying intent of REMAP’s work is to embed digital repository interaction within working practices for RMDP purposes and thereby demonstrate the potential benefits of so doing.

Additonal information: Section 4 outlines some prioritised use cases.

Project – REMAP

Programme Name: REMAP – Using a digital repository to support the embedding of records management and digital preservation within the institution

Strand: Repositories and Preservation Programme: Digital Preservation and Records Management

JISC Project URI: http://www.jisc.ac.uk/whatwedo/programmes/programme_preservation/project_remap.aspx

Project URI: http://www.hull.ac.uk/remap/

Start Date: 01-04-07

End Date: 31-03-09

Governance: Repositories and Preservation Advisory Group

Contact Name and Role: Richard Green, Project Manager

Brief project description:

“The REMAP project is a project funded under the auspices of the Joint Information Systems Committee ‘Repositories and Preservation’ Programme. It is investigating the use of a digital repository to support the embedding of records management and digital preservation within the context of a UK Higher Education institution.”