Project – From Entry to ETHOS

Project Name: From Entry to ETHOS

Short Project Name: From Entry to ETHOS

Programme Name:  Repositories and Preservation

Strand: SUE

JISC Project URIhttp://www.jisc.ac.uk/whatwedo/programmes/reppres/sue/entry.aspx

Project URIhttps://www.kcl.ac.uk/blogs/etheses/

Start Date: 1 September 2007

End Date:  31 December 2008

Governance: JISC IEE

Contact Name and Role:   Russell Burke and Catriona Cannon (Project Managers)

Brief project description:

The project will develop an e-theses repository, entirely compliant with EThOS and designed to support the easy deposit and ready exchange of data. The project will expand and enhance the EThOS Toolkit by addressing key institutional administrative questions.  It will explore in detail the entire process of submission and handling from examination entry form through to the upload of the final thesis. The project will chart the varied workflows of students, of examiners and of the Examinations Office, school offices and the Bibliographic Services team.

Name of Trawler: Mahendra Mahey

Outputs: (just link to individual output postings) as a bulleted list

  • Workflow models and workflow tools to support students, examiners and administrators through the tasks of creating, submitting, processing, describing and publishing e-theses
  • A model institutional policy for e-theses along with supporting procedures and forms
  • Guidance notes to support the implementation of an e-theses policy
  • An EThOS compliant repository that meets required standards in terms of format, structure, metadata and so on

Output – SAFIR: Requirements Specification – Scenarios

Title: Digital Library Project (SAFIR): Requirements Specification

Pages: 14-15
Date Released: 07 March 2008

URI for Output: https://vle.york.ac.uk/bbcswebdav/xid-89716_3

Summary of contents:
Five scenarios are presented for the use of a mulitmedia repository.
Each is focused around a key type of use; they are:

  • finding image materials
  • sharing resources, advice and guidance
  • streaming
  • archival collections
  • video materials

Comments:

The five scenarios are relevant to the growing knowledge/ innovation  base connected to the e-Framework.

Project – Overlay journal infrastructure for Meteorological Sciences (OJIMS)

Project Name:

Overlay journal infrastructure for Meteorological Sciences

Short Project Name:OJIMS

Programme Name:Repositories and Preservation

Strand: SUE

JISC Project URI:http://www.jisc.ac.uk/whatwedo/programmes/reppres/sue/ojims.aspx

Project URIhttp://proj.badc.rl.ac.uk/ojims

Start Date: 1 March 2007

End Date:28 February 2008

Governance: JISC IEEE

Contact Name and Role: Sam Pepler (Project Manager)

Brief project description:

The main aim is to develop the mechanisms which could support both a new Journal of Meteorological Data and an Open-Access Repository for documents related to the meteorological sciences.

Name of Trawler: Mahendra Mahey

Outputs: (just link to individual output postings) as a bulleted list:

  • An operational metrological document repository
  • Overlay journal software
  • A business concept description for the ‘Journal of Meteorological Data’ and the ‘RMetS kite-marking journal’
  • Recommendations for setting up subject based repositories and overlay journal infrastructure

Project – OARS

Project Name:Open Access Repository System for Forced Migration Online (OARS)

Short Project Name: (OARS)

Programme Name: Repositories and Preservation

Strand: SUE

JISC Project URI: http://www.jisc.ac.uk/whatwedo/programmes/reppres/sue/oars.aspx

Project URI: http://oars.forcedmigration.org/

Start Date: 1 September 2007

End Date: February 2009

Governance: JISC IEE

Contact Name and Role: Mike Cave (Project Manager) Refugee Studies Centre

Brief project description:

‘This project will migrate a fragmented digital repository of scholarly resources, currently managed by two proprietary software systems, to a single open source platform. This repository, based at the Refugee Studies Centre, University of Oxford, is the largest in the world on its subject area of forced migration. It is a unique, widely used and constantly expanding collection of resources. The enhancement of this repository will make it more manageable for those maintaining it, and also make it globally interoperable with other open systems, as well as with the University of Oxford’s institutional repository.’

Name of Trawler: Mahendra Mahey

Outputs: (just link to individual output postings) as a bulleted list:

  • Single management/search interface across Forced Migration Online (FMO)
  • Interoperability between the FMO repository and other institutional repositories and search services
  • Potential to make FMO’s grey literature collection available via the University’s online Library Catalogue
  • Open source management/search software built on Fedora

Output – KULTUR – Institutional Profile: University College for the Creative Arts

Title: Institutional Profile: University College for the Creative Arts
Number of pages or page numbers: pp 6-7
Section: Summation

Date Released: 27th March 2008

URI for Output: http://kultur.eprints.org/docs/Microsoft%20Word%20-%20UCCA%20profile%208%20April%20online%20version.pdf

Summary of contents:

A few observations of interest w.r.t. repositories for the arts in the ‘summation’ section of the report:

“The project will need to engage, advocate and secure ‘buy-in’ from the academic community. It will be important to establish an understanding of the culture of each college so that local differences or requirements can be taken into account. We will need to create a network of contact with key individuals and interest groups across the institution with which to communicate and gain direction on the project. Following on from this it will be imperative to be able to understand, interpret and communicate the range of differing concerns with the project team so that development is accurately representative.”

Additional information:

Comments:

Output – KULTUR – Environmental Assessment of the University of the Arts, London

Title: Environmental Assessment of the University of the Arts, London
Number of pages or page numbers: pp 6-7
Section: Summary

Date Released: 8th April 2008

URI for Output: http://kultur.eprints.org/docs/UUAL%20profile%208%20april%20online%20version.pdf

Summary of contents:

The summary section has a few useful observations w.r.t. repositories in the Arts sector:

“The opportunities for a repository at UAL are great since there is a wealth of research
being produced at all levels within the University. At the same time the sheer amount of
research and research active staff can present its own problems. The targeting of key
research staff, the enlisting of research centres/units and the research offices are
essential for the success of the project. Advocacy from the top and from the bottom is
needed but this can only really be effective by establishing good relationships and links
with relevant University bodies and staff. We need to identify just what a repository can
do for each group and advocate along those lines … Populating the demonstrator with a good number of pieces of research will help the project become more attractive and viable to research staff. The interface and the software itself will also play a large part in any success.”

Additional information:

Comments:

Output – KULTUR – Environmental Assessment Report

Title: Environmental Assessment Project and Literature Review
Pages 11-21
Section: 3

Date Released: 13th Feb 2008

URI for Output: http://kultur.eprints.org/docs/Environmental%20assessment%20VS%20Feb%2008.pdf

Summary of contents:

Section 3 “Issues Identified” has some useful insights. These are summarised in the report’s conclusion:

“…  Accounts of these projects give an indication of likely obstacles. In particular, they draw attention to the fact that metadata standards and copyright are made much more complicated when applied to visual, audio and moving image data. Complications arise, for example, in obtaining permission to broadcast a performance involving numerous groups and individuals, or in establishing how many and what kind of metadata records are required to usefully describe a single work.”

“In order to respond to the conceptual and practical challenges of representing
art practice in a repository, it is necessary for the project to know more about the working
habits and motivations of arts researchers. The project’s user profiles will play an
important role here. This knowledge will help us to pinpoint where a repository could fit
within the research process, knowledge which will be valuable in advocating the project.”

These points are filled out in section 3 of the report.

Additional information:

Comments:

Project – KULTUR

Short Project Name: KULTUR

Programme Name: Repositories and Preservation

Strand: Information Envirnoment, e-Resources

JISC Project URI: http://www.jisc.ac.uk/whatwedo/programmes/reppres/sue/kultur

Project URI: http://kultur.eprints.org/

Start Date: 1st May 2007

End Date: 31st March 2009

Governance: RPAG?

Contact Name and Role: Victoria Sheppard, Project Manager

Brief project description:

The aim of the Kultur Consortium is to create a transferable and sustainable institutional repository model for research output in the creative and applied arts, a discipline area where repository development is so far underdeveloped. The project will investigate a policy and technical framework for creating a multimedia, multifunctional repository, applicable both to specialist institutions and departments across the sector, and by extension to potential cross-domain users, museums, galleries and performing arts with whom there are strong links within these disciplines. The project is focused both at the technical level, primarily through the software configuration and deployment of EPrints.org, and at the institutional level by developing effective practice for managing multimedia deposit, population and advocacy, dissemination and preservation. An important output is the transfer of experience and expertise across the sector to support those working in the field to translate their mode of scholarly communication into digital form.

Outputs:

  • A working model of a sustainable institutional repository for research output in the visual and applied arts providing a framework for effective practice in managing and promoting non-text based research outputs.
  • A transferable model of an uber repository based on providing flexibility in matching metadata and indexing to discipline needs.
  • An application of a model of shared practice across the sector between a mature repository in the research sector and other HE institutions.
  • A metadata, preservation and access framework as an exemplar for managing material in the visual and creative arts compatible with evolving international standards and the work of a national datacentre (Visual Arts Data Service).
  • A framework for cross-sectoral, cross-domain partnership in the visual and creative arts.

Comments:

As at 27th January 2009:- Most current outputs are dissemination  and advocacy documents. I can’t find any link to the pilot repository mentioned in the project progress reports. Maybe it was never meant to be made public? Main ouputs of note are from the ‘environment assessment’ work package. There is little or no evidence of the outputs for work packages 3 to 9 on the KULTUR project website.

Project – SAFIR

Project Name: Sound Archives Film Images Repository

Short Project Name: SAFIR

Programme Name: Repositories and Preservation Programme
Strand: SUE: Matched funding

JISC Project URI: http://www.jisc.ac.uk/whatwedo/programmes/reppres/sue/safir

Project URI: http://www.york.ac.uk/services/library/elibrary/digitallibrary.htm

Brief project description:
“This project will set up an open access digital repository at the University of York for resources in a variety of formats, including sound, archives, film and images, to complement both the University’s research publications in the White Rose Research Online repository and the digital teaching materials in the University’s Yorkshare VLE. SAFIR will investigate both open source and commercial software options to determine which is most appropriate for the range of formats and requirements identified by the project, and which conforms to current standards for interoperability within the JISC Information Environment. The project is part of a larger activity to develop a digital library service for the University of York that will contribute to the University strategy for storage, preservation, retrieval and dissemination of digital assets.”

Outputs:

Start Date: 2007-08-01
End Date: 2008-12-30

Governance: Repositories and preservation advisory group

Contact Name and Role: Julie Allinson Project Manager

Name of Trawler: John Robertson

Project – CLAReT

Project Name: CLAReT (Contextualised Learning Repository Tools)

Programme Name: Repositories and Preservation Programme

Strand: Information Environment

JISC Project URI: http://www.jisc.ac.uk/whatwedo/programmes/reppres/tools/claret.aspx
Project URI: http://www.claret.ecs.soton.ac.uk/index.htm

Start Date: 1 Oct 2006
End Date: 31 Oct 2007

Governance: JIIE

Contact Name and Role: Dr. Yvonne Howard, Project Manager

Brief project description:
“CLARET will develop a  prototype web service that can enable visual exploration and the use of social bookmarking of contextual metadata in a repository context.
The CLARET project will also explore the relationship between Learning Object Contextual metadata and the teaching and learning context as defined by working with practitioners. ”

Name of Trawler: John

Outputs:

Comments
Faroes
Please note this project led to the subsequent FAROES project