Output – SAFIR: Requirements Specification – OAIS

Title: Digital Library Project (SAFIR): Requirements Specification

Pages: 5-13
Date Released: 07 March 2008

URI for Output: https://vle.york.ac.uk/bbcswebdav/xid-89716_3

Summary of contents:

This section of the specification uses the Reference model for Open Archival Information Systems (OAIS) as a basis for analysing the repositories context and creating a specific reference model on which to base the requirements specification.

The following the OAIS model the analysis considers:

  • the designated communities of the repository
  • how it aproaches different functional areas (ingest, archival storage, data management, administration, preservation planning, and access)
  • the information model and information lifecycle that has to be supported
  • issues of interoperablity and integration


This provides an example of a lightweight use of OAIS as a method of describing and analysing the context of a repository. As such it considers the whole information lifecycle as part of the planning process.

Project – RSP

Project Name: Repositories Support Project

Short Project Name:RSP

Programme Name: Repositories and Preservation


JISC Project URIhttp://www.jisc.ac.uk/whatwedo/programmes/reppres/repsupport.aspx

Project URI: http://www.rsp.ac.uk

Start Date: October 2006

End Date: March 2009

Governance:JISC IIE

Contact Name and Role:  Bill Hubbard (Project Manager)

Brief project description:

The Repository Support Project (RSP) is a 2.5 year project to co-ordinate and deliver good practice and practical advice to English and Welsh HEIs to enable the implementation, management and development of digital institutional repositories.

Name of Trawler: Mahendra Mahey

Outputs: (just link to individual output postings) as a bulleted list

Project – LIFE-2

Project Name: Life Cycle Information for E-Literature (LIFE2)

Programme Name: Repositories and Preservation Programme

Strand: Preservation Assessment

JISC Project URI:http://www.jisc.ac.uk/whatwedo/programmes/reppres/life2.aspx

Project URI: http://www.life.ac.uk/

Start Date: 2007-03-01

End Date: 2008-08-29

Governance: Integrated Information Environment Committee (JIIE)

Contact Name and Role: Rory McLeod, Project Manager

Brief project description:

The LIFE project supports repositories and preservation by analysing costs of digital curation and lifecycle management. LIFE2 will build on this by:

  • Refining the LIFE methodology for the analysis and costing of the lifecycle of digital objects
  • Providing a cross section of exemplar Case Studies, both to inform the LIFE methodology and to provide a benchmark for comparison and evaluation
  • Enable HE and FE institutions to apply the LIFE methodology simply and easily to their own collections, and thus to evaluate and compare their activities in order to inform planning and increase workflow efficiency
  • Compare, contrast and analyse the lifecycle costs of paper and digital collections, informing the use of differing approaches to preservation and access via digital and other surrogate technologies
  • Identify where efficiencies can be made in the lifecycle costs of digital materials and provide guidance to funding bodies in areas such as preservation services and preservation tools
  • Disseminate project findings and enable take up of the LIFE methodology

Name of Trawler: Mahendra Mahey

Output: Exemplar Case Studies

Output – AIR (Automated Archiving for an Institutional Repository) – Final Report

Output Name: Output -Automated Archiving for an Institutional Repository (AIR)- Final Report

Title: Final Report
Number of pages or page numbers:

Date Released: Not available as yet – project end date March 2009

URI for Output: probably available from http://clg.wlv.ac.uk/projects/AIR/#outputs

Summary of contents:

FInal report of the Automated Archiving for an Institutional Repository project.


OUTPUT – AIDA – Case Studies of tool use

Output Name: Output – Assessing Institutional Digital Assets (AIDA) – Case Studies of tool use

Title: Case Studies of tool use
Number of pages or page numbers:

Date Released:not available as yet

URI for Output: http://aida.jiscinvolve.org/casestudies/

Summary of contents:

There are going to be 4 case studies:

Liverpool John Moores University (Learning and Information Services)
LJMU Digital Repository
University of Wales Swansea
Swansea University Archives
Library and Information Services

Imperial College London
Corporate Records Unit and College Archives

National Library of Scotland
Trusted Digital Repository project

Heriot-Watt University

These will be written as a series of reports focusing on the evaluation of the use of the AIDA tools in different institutional settings.


OUTPUT – AIDA – Self Assessment Toolkit

Output Name: Output – Assessing Institutional Digital Assets- Self Assessment Toolkit

Title: Self Assessment Toolkit
Number of pages or page numbers: 46 pages

Date Released: Final version released after revisions – 02 July 2008

URI for Output: http://aida.jiscinvolve.org/files/2008/07/self_assessment_toolkit.doc

Scorecard: http://aida.jiscinvolve.org/files/2008/07/assessment_scorecard.doc

Summary of contents:

The AIDA self Assessment Toolkit is a toolkit to enable an institution to perform self-assessment of its capacity, state of readiness, and overall capability for digital asset management.

The toolkit is structured as a set of simple elements, each one describing an aspect of digital asset management. Each element is positioned on one of five Stages, indicating a stage of maturity or development. Stage 1 is the least developed, Stage 5 is the most developed. Each stage is outlined with a short and very general description, backed up with additional indicators and exemplars.

Additonal information:

These Five Stages (Acknowledge, Act, Consolidate, Institutionalise and Externalise). and the Three Legs are based on the Cornell University maturity model, originally designed to assess an Institution’s readiness for digital preservation. The AIDA project has adapted the Cornell model to apply to digital asset management. The attached Appendix contains further characterisation of the Five Stages.


Project – EThOSnet


Short Project Name: EThOSnet

Programme Name: Repositories and Preservation Programme

Strand: Matching funding for digital repository development

JISC Project URI: http://www.jisc.ac.uk/whatwedo/programmes/programme_rep_pres/repositories_sue/ethosnet.aspx

Project URI: http://www.ethos.ac.uk/

Start Date: 2007-03-30

End Date: 2009-03-30

Governance: Repositories and preservation advisory group

Contact Name and Role: Kevin O’Leary (Project Manager)

Brief project description: The overall purpose of EThOSnet is to build a strong EThOS (Electronic Theses Online Service) sponsorship network amongst the HE community and to achieve a high level of technological and organizational sustainability for a successful move from prototype to a service.

Name of Trawler: Mahendra Mahey

Output: Project Plan

Project – Assessing Institutional Digital Assets

Assessing Institutional Digital Assets

Short Project Name: AIDA

Programme Name: Digital Preservation and Records Management Programme

Strand: Preservation

JISC Project URI: http://www.jisc.ac.uk/whatwedo/programmes/programme_preservation/project_aida.aspx

Project URI: http://aida.jiscinvolve.org/

Start Date: 01/10/2007

End Date: 01/03/2009


Contact Name and Role: Kevin Ashley, Project Manager

Brief project description:

AIDA will create a self-assessment tool for describing institutional readiness and capabilities for digital preservation. The tool will take into account different states of institutional preparedness when recommending options or highlighting threats to assets.

Name of Trawler: Mahendra Mahey