Project – CIRCLE

Short Project Name: Common Institutional Repositories for Collaborative Learning Environments (CIRCLE)

Programme Name: Repositories and Preservation programme

Strand: Information Environment

JISC Project URI: http://www.jisc.ac.uk/whatwedo/programmes/reppres/sue/circle

Project URI: https://mw.brookes.ac.uk/display/circle/Home

Start Date: 1st Feb 2007

End Date: 31st July 2008

Governance: RPAG

Contact Name and Role: Stuart Brown, Project Manager

Brief project description:

Exploring the organisational, cultural, procedural and technical challenges in creating a singular repository to fulfil the roles usually provided by discrete Learning Object Management, Open Archive and scholarly repository systems. Delivering these systems into live operation. Collaborating with Intrallect to accelerate development. Advancing understanding and acceptance by the dissemination of the results of our work through the JISC programmes structures.

Outputs:

  • Establish Learning Object Management system.
  • Establish repository to hold and make available Brookes research outputs as an Open Archive.
  • Situate these developments within processes encouraging collaboration, self-direction and sharing.
  • Explore the wider relationship between these repository applications and other content management and collaborative technologies.
  • Share the experience and promote an advance in thinking on the relationships between repository types and their integration with complex and diverse user communities.

Comments:

No significant outputs found as at 22nd January 2009 other than project website and conference presentations.

Output – LIFE2 – Economic evaluation of LIFE methodology

Output Name: Output – LIFE2 – Economic evaluation of LIFE methodology

Title: Economic evaluation of LIFE methodology
Number of pages or page numbers: 26 pages
Section:

Date Released:

URI for Output: http://eprints.ucl.ac.uk/7684

Summary of contents: Validation of the economic modelling and methodology for the Lifecycle and Generic Preservation formulae developed in Phase 1 of the LIFE project, with technical and presentational development of the models. Cloudlake Consulting Oy carried out this evaluation.  The major conclusions are on page 16:

All in all there seem to be two major application areas for the LIFE models:

  • Institutional repositories, which span a range of object types that are likely to populate the IR of a particular university.
  • Specialised collections of national libraries and similar organisations, which have a national and sometimes legal obligation to long-term archiving.
In the latter case it seems more sensible to apply the model to individual collections than to
the totality of objects stored in say a national library.
In such a case it is important for a national library, which works within budget restrictions, to be able to compare the long term preservation costs of different collections, in order to make informed priority decisions. This is in contrast with the Institutional Repository Case.
An important point which could have far-reaching consequences for the parameters of the
model is how institutional repositories (which are numerous) are going to solve the
preservation management issue. In contrast to national institutions such as the British Library,
universities would gain very obvious benefits from sharing resources for preservation, for
instance via consortia, outsourcing, using external service providers etc. A good case is for instance the technology watch function included in the model. One can argue if there is a need for every university to
duplicate this effort. A more sensible approach would be for certain service providers to
assume the responsibility for issuing guidelines.

Additional information:

Comments:

Output – LIFE2 – Workflow for British Library Newspapers Case Study – Legal Deposit of Newspapers

Output Name: Output – LIFE2 – Workflow for British Library Newspapers Case Study – Legal Deposit of Newspapers

Title: Workflow for British Library Newspapers Case Study – Legal Deposit of Newspapers
Number of pages or page numbers:1
Section:

Date Released: 03/09/2008

URI for Output: http://eprints.ucl.ac.uk/9061/4/9061_Legal_deposits_workflow.pdf

Summary of contents: Pdf version of Visio Workflow for the British Library Newspapers Case Study – Legal Deposit of Newspapers

Output – Life2 – Workflow for British Library Newspapers Case Study – Burney Digital Newspapers

Output Name: Output – Life2 – Workflow for British Library Newspapers Case Study – Burney Digital Newspapers

Title: Workflow for British Library Newspapers Case Study – Burney Digital Newspapers
Number of pages or page numbers:1
Section:

Date Released: 03/09/2008

URI for Output: http://eprints.ucl.ac.uk/9061/5/9061_Burney_collection_workflow.pdf

Summary of contents: Pdf version of Visio Workflow for the British Library Newspapers Case Study – Burney Digital Newspapers

Output – Life2 – Output – Life2 -Spreadsheet for British Library Newspapers Case Study – Legal Deposit of Newspapers

Output Name: Output – Life2 –Spreadsheet for British Library Newspapers Case Study – Legal Deposit of Newspapers

Title:Spreadsheet for British Library Newspapers Case Study – Legal Deposit of Newspapers
Number of pages or page numbers: 4 tabs

Date Released:27 November 2008

URI for Output:http://eprints.ucl.ac.uk/9061/6/9061_Legal_Deposit_Spreadsheet.xls

Summary of contents:This spreadsheet contains the exact costings for the SHERPA Leap Case Study.  The  Spreadsheet has 4 tabs

Tab1 – Introduction

Tab2 – Life Cycle Processes and Costs

Tab3 – Acoronyms and staff costs

Tab4  – Summary

Additional information:    Useful spreadsheet containing costings.

Output – Life2 – Spreadsheet for British Library Newspapers Case Study – Burney Digital Newspapers

Output Name: Output – Life2 –Spreadsheet for British Library Newspapers Case Study – Burney Digital Newspapers

Title: Spreadsheet for British Library Newspapers Case Study – Burney Digital Newspapers
Number of pages or page numbers: 4 tabs

Date Released:27 November 2008

URI for Output: http://eprints.ucl.ac.uk/9061/7/9061_Burney_Collection_Spreadsheet.xls

Summary of contents:This spreadsheet contains the exact costings for the SHERPA Leap Case Study.  The  Spreadsheet has 4 tabs

Tab1 – Introduction

Tab2 – Life Cycle Processes and Costs

Tab3 – Acoronyms and staff costs

Tab4  – Summary

Additional information:    Useful spreadsheet containing costings

Output – Life2 – Spreadsheet for SHERPA Leap Case Study

Output Name: Output – Life2 – Spreadsheet for SHERPA Leap Case Study

Title: Spreadsheet for SHERPA Leap Case Study
Number of pages or page numbers: 4 tabs

Date Released:27 November 2008

URI for Output: http://eprints.ucl.ac.uk/9032/3/9032.xls

Summary of contents:This spreadsheet contains the exact costings for the SHERPA Leap Case Study.  The  Spreadsheet has 4 tabs

Tab1 – Introduction

Tab2 – Life Cycle Processes and Costs

Tab3 – Acoronyms and staff costs

Tab4  – Summary

Additional information:    Useful spreadsheet containing costings.

Output – Life2 – Spreadsheet for SHERPA DP Case Study

Output Name: Output – Life2 – Spreadsheet for SHERPA DP Case Study

Title: Spreadsheet for SHERPA DP Case Study
Number of pages or page numbers: 4 tabs

Date Released:27 November 2008

URI for Output: http://eprints.ucl.ac.uk/9062/3/9062.xls

Summary of contents:This spreadsheet contains the exact costings for the SHERPA DP Case Study.  The  Spreadsheet has 4 tabs

Tab1 – Introduction

Tab2 – Life Cycle Processes and Costs

Tab3 – Acoronyms and staff costs

Tab4  – Summary

Additional information:    Useful spreadsheet containing costings.
Comments:

Output – Life2 – Final Report – Section 5 (British Library Newspapers Case Study)

Output Name: Output – Life2 – Final Report – Section 5

Title: British Library Newspapers Case Study
Number of pages or page numbers: pages 75-99

Date Released: 22/08/08

URI for Output: http://eprints.ucl.ac.uk/11758/1/11758.pdf

Summary of contents: Interesting output looking at the issues of legal deposit for newspapers, comparing analogue to digital collections.  Looks at the Burney Collection (static collection) and legal deposit of newspapers (dynamic).  Talks about ingest issues from Microfilm (page 87).  It carries out a comparison of the process, including differences in preserving digital vs analogue collections.  It’s conclusion on page 99 is relevant:

The aim of this Case Study was to see whether the lifecycle cost of analogue objects could be
identified and mapped against that of digital collections and this has been done. It was not a
Case Study to determine which method is cheaper or more expensive, although a by-product
of the research is that it is possible to see the results of the costs side by side.
The only clarification that the LIFE team think is important to make is that the creation cost
for digital material has had a major impact on the total lifecycle cost of a digital entity. For
analogue materials, because of the legal deposit situation, no creation costs are counted, but
the team knows that there are of course creation costs incurred in other areas outside the
institutional responsibility outlined here.
So for final costing purposes, the team feels that the most realistic comparison would be the
digital object cost minus creation cost versus the equivalent analogue object cost

A comparison of the costs:

Digital = £3.60

Analogue = £4.60

Per item.

Output – The Depot – UK Repository Junction

Title: UK Repository Junction

Date Released: June 2007

URI for Output: http://depot.edina.ac.uk/junction.html

Summary of contents:

‘UK Repository Junction’ is a re-direct service to ensure that content that comes within the remit of an existing institutional repository is correctly placed.

Additional information:

The service is essentially part of the functioning of the Depot service quality repository (separately listed as an output).

Comments:

On testing the redirection using the example of the University of Bath which has it’s own repository, the junction worked correctly.